Potomac Party Rentals, LLC. Provides excellent party and event
rental service in the Maryland, Virgina, and Washington D.C. area.
Our high quality rental items are a must at your next Wedding, Dinner
or social party. Please take a moment to review our rental policy
information below.
Pricing
Prices quoted are for a single, one day event. If you desire the use of
rental items for a longer period, please contact our office for longer
term rental rates. All rental charges are predicated on the time an item
is out of inventory and unavailable for rent, regardless of usage.
Making a Reservation
Reservations should be made as far in advance as possible to ensure availability.
A deposit of 30% of total event rental cost is due when contract is signed and
submitted. This deposit is used to reserve equipment and staff for your scheduled date.
Payments for Items to be Delivered
A signature and 30% reservation fee are required at the time you place your
reservation. The remaining balance is due at or before delivery. We will
retain the reservation fee equaling 50% of the tent rental costs for any
tents that are canceled within 60 days of the event date.
Payments for Pickups
A 50% reservation fee is due at the time of reservation. At the time you
pick the item up a deposit equaling twice the amount of the rental amount
is required. Upon return, only the remaining balance on the rental items
will be charged.
Payment Types
Potomac Party Rentals accepts the following forms of payment:
• Cash
• Checks*
• Credit Cards: Mastercard, Visa,
*Personal checks from local banks are accepted when accompanied
by a valid area driver's license and both work-office and home
telephone numbers.
Changes and Cancellations
Any changes made to an order within three business days of the
scheduled delivery time will incur a $50.00 change fee. Adjustments
to special ordered items (i.e., linens) must be finalized seven
business days prior to delivery. Reservation fees will be forfeited
if a reservation is cancelled within three business days of delivery
or pickup.
Delivery and Pickup Services
Delivery and pickup service is available for a charge based upon zip
code. The delivery and pickup dates are noted on your contract. There
may be additional charges if access to location is limited. Delivery
charges quoted, unless otherwise specified, are for anytime delivery
and pickup during our regular business hours. During busy periods,
minimum order amounts for delivery are applied. If no one will be
present during a delivery and/or pickup, please provide your Event
Coordinator with instructions. Your instructions should indicate where
the items should be left and/or retrieved. Deliveries and/or pickups
that can not be completed due to circumstances caused by the client
will incur an additional charge. Please note: To avoid incomplete
delivery and pickup, make sure all equipment is located in the specific
pickup/ delivery area.
Delivery and Pickup Schedules
Delivery and pickup schedules are planned several days in advance.
Please communicate with your Potmac Party Rentals coordinator for specific
times of delivery and pick-ups. These times will be clearly marked on your
copy of the rental contract.
Standard Delivery Procedures
Standard delivery and/or pickup charges are for tailgate drop off only. Our
delivery personnel are instructed to neatly stack all items in a mutually
agreeable and convenient location. If delivery and/or pickups are to be made
to a specific floor or inconvienent area, an additional labor charge may be assessed.
Returning Equipment
The responsibility for contracted items remains with the lessee from the
time of receipt to the time of return. Tables and chairs should be folded,
stacked and ready for pickup. Items that are not found in this condition
at pickup time will incur an additional labor charge. Linens should be refuse
free and dry to prevent staining and mildew. Linens that are returned damaged
will be replaced, and the replacement cost added to the final invoice.
Damages
A charge will be assessed for missing, broken, damaged and/or weather damaged
items. Please ensure that all equipment is secured and protected from the weather
when not in use.